heartsome
warm-hearted; cheering; giving comfort and care to the people around you.
At a non-profit, every expense has to be explainable. To the board, to a grant-giver, to someone who trusted you with their money for the work you do. So an HR system becomes the kind of thing you put off.
And yet the team grows. People join, sometimes a freelancer you still want to keep track of somewhere, maybe an intern. Someone goes on parental leave. A new project manager has to be found. And suddenly keeping track of who does what, who is off when, who is on which contract and who has applied for that role is no longer a small job.
Most HR software is built for companies with an HR department and a budget to match. That does not fit how non-profits work.
Buying a big HR system doesn't feel like the answer either. Heartsome is built for exactly this kind of team, and priced so you can justify it in one sentence.
to look after
Everything Heartsome does is a kind of looking after. A few of its senses:
Mark Lieversten
Head of Design
🎂 Birthday tomorrow
to keep them where you can find them
Staff records for employees and freelancers alike, in one place instead of twelve.
Kelly van den Harten
🌴 Vacation · 3 days
Balance
✓ Approved
to let someone rest
They request time off, you approve, the balances update themselves - and sick leave is tracked step by step.
“Honestly? A bit underwater this month.”
🙁 Workload6.8 ↓ 0.6
to notice
Reviews, surveys and pulse checks - a team mood you can read, before someone leaves.
to bring the right person in, kindly
Post the role for your new project manager, follow candidates through one calm pipeline, and treat each applicant like a person rather than a number in a funnel. Hiring, without the chaos and without the cruelty.
And those are just a few. Heartsome does dozens more. See everything →
people, looked after
“What helps most is the overview. With Heartsome, you simply have just one system where you can do everything. That is really great.”
fair
€1 per employee per month. Small enough that it never comes at the cost of the mission.
Most software hides features behind tiers. See our comparison table →
heartsome
1 employee × 1 month
€1
1 open role × 1 day
€1
4 employees, not hiring?
€4/mo
Hiring for two weeks?
€14
that’s it. really.
within reach
Some organisations run on almost nothing. If your budget is genuinely tight, write to us at support@heartsome.co and we’ll find a solution together.
We’d rather have you using Heartsome than not.
Old English heorte, “heart”, and -sum, a quality you carry in you. The word fell out of use around the time HR became a department and people became “resources”.
We brought it back because we built the thing it describes.
We’re self-funded, with no investors and no board and no one in the building who wants growth at any cost. That is not a humble-brag. It is the reason the price is fair, and the reason nothing hides behind a tier.
people as resources · surprise fees · upgrade-to-unlock · enshittification · growth at all costs
We built Heartsome to be the opposite of this list, and we mean to keep it that way.
usage notes
- What does Heartsome cost?
- €1 per employee per month for HR, and €1 per open role per day while you are hiring. Every feature is included. No tiers, no add-ons, no annual contracts.
- What if our budget is genuinely tight?
- Looking after your people shouldn’t depend on what you can afford. If your budget is genuinely tight, email support@heartsome.co and we’ll find a solution together.
- Does this work for associations and charities too?
- Yes. Charities, foundations, associations and other non-profits all run on Heartsome.
- Can I talk to someone first?
- Yes. Book a 30-minute call and we will walk through whether Heartsome fits your organisation. No obligation, and no sales script.
- Do you run HR for us, or is it software we use ourselves?
- Software you use yourself: you and your team log in and keep everything up to date. Want us to do the initial setup? We can, through our concierge service - free, ready within one or two working days.
- What if we have freelancers or volunteers alongside permanent staff?
- You can add freelancers and volunteers too, for example to keep their contact details and agreements. You decide which features are visible to them.
- Can employees log in themselves?
- Yes. Employees have their own space where they can request leave, see their own details and fill in reviews.
- Does Heartsome help with sick leave?
- Yes. You get a step-by-step plan with automatic reminders and deadlines: when to notify the occupational health service, when to file a UWV report, and what is expected of you after that.
- How long does it take to set up Heartsome?
- About five minutes. You create an account, add your people and you are done.
- Is our data safe?
- Heartsome is GDPR-compliant, EU-hosted and encrypts all data. Your data is yours - export or delete it whenever you want.
heartsome
to start looking after the people behind your mission, without it taking over your week.